Land conservation and artistic vitality for communities in the Chicago region and the Lowcountry of South Carolina.

Our mission and how we work

Reporting on your grant

All organizations that receive grants from the foundation must report on that grant at the end of the grant year. If you receive a multiple year grant, you must submit a progress report by the end of each 12 month period prior to receiving continued payments. The grant conditions form that your organization signed and resubmitted to the foundation includes your agreement to submit a grant report no later than one year after receiving the grant.

What the report should include

• A narrative account of the activities funded. Download the report form here. (If you are a small arts group in Chicago receiving general operations, and will reapply for funding, please use this form).
• Organizational revenue and expense budget for current fiscal/calendar year, including year-to-date actuals
• For projects, the original project budget and the actual amounts earned and spent against that budget.
• Materials to supplement the report, i.e. articles or reviews

Requesting a payment
If your organization has fulfilled a contingency for payment of its grant, please send the applicable information as listed below. The foundation requires written proof of fulfillment before payment is made.

Common contingencies and the required information are as follows:

1. You must "complete the prior year." After completing a 12 month period, complete a standard report form which you can download here. (If you are a small arts group in Chicago receiving general operations, and will reapply for funding, please use this form).
2. You must "raise the balance of the project budget." Submit a copy of the original project budget with an updated income section that includes all the income you have raised, including the donors and the amounts confirmed. If the budget has decreased, the grant award will decrease proportionately.
3. You must raise a specific amount from a certain type of income source. Submit a list of all the donations (donor name, amount and date given) that you are counting towards this requirement and provide a grand total.
   • If the money must come from " new sources ," include the date of receipt of the first donation from each donor. New donors must never have previously given to your organization.
   • If the money must come from " increased sources ," include the amount of the difference between the most recent gift and the previous gift from each donor.
   • " Individual " donations must not come from businesses or corporations.
4. You must hire for a certain position. Indicate in the cover letter requesting payment the person's name and date of hire, and attach a copy of that person's resume.

Please submit the information with a cover letter referencing the grant number and requesting payment of that grant. If you have specific questions about your contingency, please call the foundation.

If you have not been able to complete the requirement for your grant by the date specified in the grant award letter, please call the foundation.

Or email them to: report@gddf.org